Pen-and-ink engraving of a layered city skyline receding into haze.

AI systems for smaller businesses

More work.Less admin.

Your team has better things to do.

Book a callSee what we solve

30 minutes. Bring one job you’re tired of.

Plate 01 — Lower Manhattan, ink on paper

The expensive work nobody notices

Six jobs that eatyour team’s week.

  1. Quotes

    Every new quote means finding old information, copying it across and starting half of it again.

  2. Inbox

    The same questions get answered every week, one email at a time.

  3. Data entry

    Information gets copied from one system into another because the two don’t talk.

  4. Reporting

    Month-end means pulling numbers from different places and rebuilding the same reports again.

  5. Follow-ups

    Quotes, enquiries and leads sit untouched because someone has to remember to chase them.

  6. Admin updates

    Jobs change, customers reply and records have to be updated manually across multiple places.

ONE JOB, REDRAWN

Eight stepsbecome four.

We redraw the job before we automate any of it. Most of the saving comes from steps that shouldn’t be there at all, not from doing the same eight steps faster.

BEFORE

  1. REQUEST ARRIVES
  2. SOMEONE READS IT
  3. FINDS AN OLD QUOTE
  4. COPIES THE DETAILS
  5. WORKS OUT THE PRICE
  6. MAKES THE PDF
  7. WRITES THE REPLY
  8. SENDS IT

8 STEPS · 45 MIN · ALL BY HAND

AFTER

  1. REQUEST ARRIVES
  2. SYSTEM PREPARES THE QUOTE
  3. SOMEONE CHECKS IT
  4. SENT

4 STEPS · 4 MIN · ONE CHECK

EXAMPLE — ONE QUOTING JOB

45 minutes → 4 minutes

THE RESULT, IN HOURS

EXAMPLE FIGURES, NOT MEASURED

What changes.

60 hrs

of repetitive work removed each week in the example above.

  • 78%

    less work done by hand

  • 3.4×

    faster to reply

  • 0

    extra people to hire

HOW WE GOT THERE

We estimated the time spent quoting, answering repeat emails, building reports, following up and moving information between systems.

It isn’t a client result. Your business will be different.

Before we recommend anything, we measure your current workload and show you what could realistically be saved.

The city seen from above, roofs and plant drawn edge to edge.

PLATE — THE CITY FROM ABOVE, INK ON PAPER

What gets built

Built aroundthe way yourbusiness alreadyworks.Built around the wayyour businessalready works.Built around the wayyour business already works.

Customer questionsCustomerquestions

  • Sorting the inbox
  • Replies
  • Bookings
  • Chasing
  • Sorting good leads from bad

Quotes and salesQuotes andsales

  • Quotes
  • Proposals
  • Updating records
  • Passing work to sales
  • Sales reports

Paperwork and reportsPaperworkand reports

  • Monthly reports
  • Reading documents
  • Typing in data
  • Month-end
  • Answering staff questions

These are three headings, not a menu to order from. Nearly every project starts in one and ends up fixing something in another, because that is where the work gets stuck.

How Colrosa works

Six weeks from the first meeting to a system your team is using. Finding is the shortest step and the one most people skip. It decides whether the other three are worth doing.

  1. Find

    Week 1–2

    We follow one job from start to finish and find where the time goes.

  2. Fix

    Week 3

    We redraw the job before deciding what should be automated at all.

  3. Build

    Week 4–6

    We build it inside the software your team already uses.

  4. Measure

    Ongoing

    We count the hours saved and check them against week one.

A TUESDAY, SIX IN THE MORNING

Most of the work is donebefore anyone arrives.Most of the workis done beforeanyone arrives.

Colrosa Ops is the page your team opens first thing. Nobody has to learn it. They check the two things that need a person, and get on with the day.

WHAT YOUR TEAM ACTUALLY TOUCHES

Two checks. Everything else on this sheet ran overnight while the office was shut, using the same jobs drawn further up this page.

An example of the Colrosa Ops sheet a team opens first thing.
COLROSA / OPSTUE 06:00

Everything ran overnight

DONE OVERNIGHT

  1. QUO-041Harborne kitchen quoteReady to check
  2. INB-21234 replies written3 need a look
  3. REP-009Month-end report builtDone
  4. FUP-1186 customers to chaseSending 08:00

260 hrs

given back this month

NEEDS YOU

02

  • Check the Harborne quote
  • Look at 3 replies

WAYS TO WORK WITH US

Start with the problem.Leave with the system.

From finding the bottleneck to building the fix, every engagement has a clear scope, price and outcome. Already know what needs fixing? You can start straight with a build.

  1. Bottleneck Audit

    Find the work costing your business time.

    We map one important part of your operation, find where time or information is being lost, and tell you what is worth fixing.

    £1,250

    FIXED FEE · 5 WORKING DAYS

    WHAT YOU END UP WITH

    You know what to change, what it is worth, and what to leave alone.

    WHAT’S INCLUDED

    • One workflow followed end to end
    • The process mapped as it runs
    • Where time and information get lost
    • How much of the work repeats
    • What to automate, and what to leave
    • The hours you would get back
    • A ranked plan, most valuable first
    • What to build first
    Book an audit

  2. Build & Deploy

    Take one expensive workflow and remove the manual work.

    We redesign the process, build the system, connect it to the software your team already uses, test it, and put it into production.

    From £4,500

    TYPICALLY 2–6 WEEKS

    MOST LAND BETWEEN £4,500 AND £12,000

    WHAT YOU END UP WITH

    A system in production doing work your team used to do by hand.

    WHAT’S INCLUDED

    • The workflow redesigned first
    • System design and build
    • Connected to the tools you already use
    • Human checks where they matter
    • Tested before anything goes live
    • Put into production
    • Your team shown how it runs
    • Written down so it can be maintained
    • The hours measured after launch
    Discuss a build

  3. Operate & Improve

    Keep the system useful after launch.

    For businesses that want Colrosa to run, watch and improve the systems we have built.

    From £950

    PER MONTH · ROLLING

    WHAT YOU END UP WITH

    The system keeps working as the business changes.

    WHAT’S INCLUDED

    • Monitored while it runs
    • Fixed when something breaks
    • Kept working when your tools change
    • Improved as the work changes
    • Reviewed against the hours saved
    • Small changes included
    • Someone to call when the process moves
    Talk about ongoing support

HOW PRICING WORKS

Every project is scoped before any work starts. You’ll know the price, the timeline and what you should get back before you commit to anything.

Lower Manhattan drawn in stipple and inverted, the towers picked out in white.

You won’t notice the system.You’ll notice the time.

Nobody has to operate it.

Plate 02 — Lower Manhattan, inverted

Who this is for

For businesses wheregood people are stuckdoing the boring jobs.

And who it is not for

If every job is different, or you are still working out how you do things, there is nothing steady enough to build on yet. We would rather say so on the call than after the invoice.

  • The same admin turns up every week, and there is more of it each month
  • You already have a way of doing things — it just runs on people
  • Two or three systems need to pass work between them
  • How fast you reply decides whether you win the job
  • Hiring another admin feels like the only way to keep up
  • Good people spend hours copying, checking and chasing

WORKED WITH

  • UWE Bristol
  • University of Bath
  • The Brunel Centre
  • shift
  • microagi
  • Colrosa Web Design Studio

Find out what yourbusiness shouldn’tbe doing by hand.Find out what your businessshouldn’t be doing by hand.

Book a call

Thirty minutes. We map one job with you and tell you straight whether a system is worth it.

A motorway interchange repeating and thinning out across the sheet.