The systemswe buildThe systems we build
Six systems, each doing a whole job inside your business. We also build custom systems for jobs that are yours alone.
Answers and books every enquiry
It reads every enquiry from your website, inbox, WhatsApp and missed calls, answers the routine ones, pulls out the job details and books the visit into your diary.
- Replaces
- Most of an office coordinator’s day
- Runs
- Around the clock, every five minutes
- You do
- Confirm the booking
- Back each week
- ≈ 20 hours
- Enquiry in
4 new overnight
- WhatsAppGemma PriceBathroom refit in Keynsham?06:51
- Web formOwen ClarkeLeaking valve, urgent22:10
- Missed call07700 9…Voicemail, 0:4107:03
- EmailPatel LettingsThree flats, annual service21:42
- Answered
Hi, do you do bathroom refits in Keynsham? Need one before Christmas.
Hi Gemma, yes, Keynsham is in our patch. Can we come and measure up? I have Tuesday at 10:00 or Thursday at 14:00.
Replied in
1 minute
Sent at 06:52, before anyone was in
- Job details
Bathroom refit
- CustomerGemma Price
- WhereKeynsham, BS31
- WhenBefore 20 December
- Budget£6,000–8,000
- Came in byWhatsApp, 06:51
- FitOur area, our work
- Booked080910111213Site visit · LarkhallMeasure-upGemma Price · KeynshamBooked by the system
Confirmed. Reminder goes the day before.
Time back is modelled, not measured
Sends invoices, chases them and matches payments
It raises the invoice when the job closes, chases politely and then firmly, matches payments in your bank feed and tells you who still owes what.
- Replaces
- A part-time credit controller
- Runs
- Every morning at 07:00
- You do
- Approve the final reminder
- Paid sooner
- ≈ 2 weeks
- Invoice
Hartley & Sons Joinery
Raised when the job closed, 16:05
- Kitchen fit, 3 days£2,160
- Worktop templating£240
- Materials£300
Due in 14 days
£3,240
Inc. VAT · sent with a pay-now link
- Chase
Polite, then firm.
- Day 0Invoice sent
- Day 10Friendly nudge, opened
- Day 17Firmer note
- Day 24On your call list
Approve the firmer note
- Match
11 of 12 matched
- Hartley & SonsMatched£3,240.00
- Avon Kitchen StMatched£1,180.00
- K Dental LtdMatched£640.00
- Bank transferNeeds you · 2 possible£860.00
- Report
£18,420
owed to you this morning
- Due this week£6,200
- 1–30 days late£9,860
- Over 30 days£2,360
Call today
Larkhall Lettings · £2,360
Finds, scores and contacts new clients
It finds businesses that fit, scores each one, writes to the owner and books the call. It runs on your inbox and calendar. You approve every message.
- Replaces
- A junior sales assistant
- Runs
- Every weekday at 06:00
- You do
- Approve each first email
- Back each week
- ≈ 15 hours
- Find leads
43 matches
5–50 staff · within 25 miles of Bath
- Hartley & Sons Joinery14 staff
- Avon Kitchen Studio22 staff
- Larkhall Lettings9 staff
- Widcombe Print Co.31 staff
- Kingsmead Dental18 staff
- Qualify
Hartley & Sons Joinery
8out of 10 · strong fit
- +214 staff, inside the band
- +2Quotes typed up by hand
- +2Owner reads their own email
- +1Bath postcode
- +1Three systems that don’t talk
- Reach out
To Ruth Hartley
Your quoting spreadsheet
Ruth, your site says every quote is priced by hand. We time jobs like that and take the copying out. Worth thirty minutes?
- Day 1Approved, sent
- Day 4Follow-up queued
Approve and send
- Onboard
Kick-off
Mon 14 Oct, 10:00
- Call booked
- Audit agreed, £1,250
- Exports requested
- Team invited
- Week one timed
Prices and drafts every quote
It reads the request, prices it from your list and past jobs, drafts the quote and the reply. Someone checks it and presses send.
- Replaces
- Five of the eight steps in every quote
- Runs
- As each request lands
- You do
- Check it and press send
- Per quote
- 45 → 4 min
- Request
Dan Moss
Kitchen, Harborne
Hi, looking for a price on six base units and a quartz worktop, about 3.2m. Plan attached. Could you fit in November?
kitchen-plan.pdf2 pages
- Priced
Three lines, three sources.
- Base units, 6 × 600mmFrom your price list£1,740
- Quartz worktop, 3.2mLike a past job£1,180
- Fitting, 2 daysFrom your day rate£960
- Drafted
Harborne kitchen
- Units£1,740
- Worktop£1,180
- Fitting£960
- VAT£776
£4,656
Drafted at 21:16 with the reply
- Sent
Checked by Amy
3 minutes, at 08:11
Hi Dan, your quote for the Harborne kitchen is attached: £4,656 including VAT. We can fit in the week of 18 November.
Sent 08:14
Writes and produces launch films
You give it one line. It writes the script, records the voice, times every line to the music and builds each frame. You review cuts, not keyframes.
- Replaces
- A motion studio, for launch films
- Runs
- From one line of brief
- You do
- Choose the cut
- Last film
- 47.6 s, approved
- Idea
“An ordinary morning, start to finish, in under a minute.”
- Length45–50 seconds
- VoiceWarm, British, unhurried
- Music120 BPM, builds at 0:30
- Ends onThe app, then the name
- Storyboard
- 1.1 · 0:00
- 1.2 · 0:04
- 2.1 · 0:12
- 2.3 · 0:19
- 3.1 · 0:26
- 4.2 · 0:41
2.1 · 0:12
Kettle on. Phone face down. The first job is already done.
Voice line 4 of 11 · starts on beat 25
- Film
Your morning,done by nine.
0:29 / 0:47.6Approved, cut 8
Plans, designs and builds your website
It plans the pages, designs every screen at desktop and phone, then builds the site so your team can change the words without anyone’s help.
- Replaces
- An agency build and retainer
- Runs
- Plan, design, build, publish
- You do
- Approve each page
- After launch
- Your team edits it
- Idea
Six pages, one job each.
- HomeSay what it is in one line
- How it worksThree steps, one picture
- PricingTwo plans, no small print
- CustomersProof, with names
- Sign upOne field, then in
- HelpAnswers before emails
- Design
Spacing, type and colour set once, used everywhere.
- Live site
Do the work once.
Tell people what it does in one line, then let them try it.
Start freeEdited by your teamPublished in one click
Book a30-minute callBook a 30-minute call
Bring one job. We map it with you and tell you straight whether a system is worth building.